The training takes only 5-10 minutes to complete and covers practical ways to make sure any PHI entered into the tool . Whereas if the project is in production, all users will automatically receive "No Access" data export rights for the new instrument. Training for ECC will be offered on the following dates: June 23, 2023 1:30 PM - 3:30PM; June 28, 2023 10:00 AM - 12:00 Noon . Data from another source can be imported using the Data Import tool. Please contact REDCap Support with any questions. This training must be completed prior to submitting the account creation request via the submission form. It is Health Insurance Portability and Accountability Act (HIPAA)-compliant, highly secure, and intuitive to use. Workflow for Studies Requiring REDCap. Please click here to . HIPAA Capability & Security. October 18, 2022 Compliance Is REDCap HIPAA compliant? Users at each site are assigned to a group, and will only be able to view data entered by users from that group. In some cases, sendgrid will be notified when a recipient marks an email as spam and will maintain a spam report list.Bypass Bounce Management - Allows you to bypass the bounce list to ensure that the email is delivered to recipients. This allows administrators to create custom surveys to capture all the info they desire from users during these project transitions. Various updates and fixes for the External Module Framework, such as the following: PID parameter safety improvements, Documentation updates, Prevented unnecessary errors from the Portable UTF-8 library's auto-redirection, Increased the setting lock timeout, and Fixed a getSafePath() case with absolute paths. You might think of it as 'form-level branching logic'. Once marked as Completed, no one in the project (except for REDCap administrators) can access the project, and only administrators may undo the Completion and return it to an accessible state for all project users. Users can use the rich text editor in the Online Designer to design their layout and then place the field variables inside that layout. Instead, it will add the second participants response as another repeating instance that does not exist yet.TIP: One of the main intended usages of [new-instance] is to utilize it as [survey-link:instrument][new-instance] inside the text of a recurring alert to allow users/participants to enter data easily into a repeating survey. REDCap can call variables from different forms as part of calculated variables or branching logic. Note: When upgrading REDCap to v12.0.0 or higher, if the Form Render Skip Logic is installed and is being used by any projects, all the configuration settings for the module will automatically be translated into the new Form Display Logic settings format, after which the external module will be disabled for each project and also for the entire system (since it will no longer be needed). REDCap has undergone penetration testing by University of Chicago ITS and is continually tested for any security vulnerabilities. [new-instance] will auto-append &new to the end of the form link or survey link (when used with [form-link/url] or [survey-link/url]) and thus will cause the user/participant to be redirected to the next repeating instance if the current repeating instance (i.e., the instance number in the URL) already exists for the record. SOP 405 REDCap PSOM/OCR -REDCap Training and Access, University of Pennsylvania Perelman School of Medicine, 215-662-4484 REDCap (Research Electronic Data Capture) data collection projects rely on a thorough study-specific data dictionary defined in an iterative self-documenting process by all members of the research team with planning assistance from the Biomedical Informatics program. Major bug fix: When using Smart Variables in the conditional logic of an Automated Survey Invitation, in which the logic also contains a datediff function using "today" or "now" as a parameter in the function, it would often cause the ASI cron job to not correctly parse the logic and thus not schedule the invitations at the correct time, or it might mistakenly cause the cron job to crash unexpectedly without finishing scheduling all other ASIs for other surveys. This page will allow users to view, invite, and message their MyCap participants. They can create their own projects or their account can be added to projects. Deployment at these institutions has provided access to many other partnering institutions that do not have their own instance of REDCap. The application is specifically geared to support online and offline data capture for research studies and operations. Excel Supplement Multiple Surveys A matrix can have as many rows or columns as needed, although the more choices you have, the narrower each choice column will be. This is a new project page that contains a search interface to allow users with User Rights privileges to search and view ALL outgoing emails for that project (also includes searching and viewing of SMS messages if using Twilio services). When exporting the Project XML file with both metadata & data, the option to export gray instrument status as a blank value will be preselected by default, whereas in other data export contexts (e.g. This can be enabled by checking the Store the translated version of the PDF checkbox below the Save a PDF setting on the Survey Settings page for the desired survey. Note: As a precaution, only REDCap administrators may delete such attachments. OCR hosts several REDCap training courses which can be found inWorkday After logging in (using your PennKey and password), search REDCap in the Find Learning dashboard. This appears to only affect certain Windows server environments. this does not affect surveys). Project Templates REDCap. NOTE: If the start time is a blank value, it implies that the response began while on an earlier version of REDCap when start times were not yet collected.New Smart Variables for Survey Start Date/Time: Users can access the start time via piping by using the new Smart Variables [survey-time-started:instrument] and [survey-date-started:instrument], which can be used inside the @DEFAULT or @CALCTEXT action tags, among other places. REDCap currently is not able to dynamically produce these fields; however, there is a way to use branching logic to do this. You have the option of deleting or keeping any data you have entered in Development when you move to Production. Here is some documentation from sendgrid about unsubscribe methods: https://support.sendgrid.com/hc/en-us/articles/1260806604209-Unsubscribe-MethodsMiscellaneous AdditionsAdded an External Service Check for https://api.sendgrid.com/v3 in the Control Center's Configuration Check page.Added a line in the Modules utilized section of the Systems Statistics page to keep track of how many non-practice projects are utilizing sendgrid for Alerts & Notifications.Additional SendGrid API Token Requirements - To fully support SendGrid Advanced Settings, the SendGrid API token used in the project's setup needs the permission for getting an account's unsubscribe groups through the API. However, please note that since record locking is a higher-level locking than instrument locking, an entire record may be locked or unlocked while one or more instruments are currently locked, but an instrument cannot be locked or unlocked while the entire record is locked. REDCap Account: When a person is set up with an SMPH REDCap account, they are given access to the overall SMPH REDCap system. Suite 1D The Field Label is the displayed text label. Privacy Note: This calendar feed URL on the Calendar page is unique to the user in the project. REDCap provides: An easy-to-use data entry system, with data validation; The ability to import data from external sources; Automated exports to the most common statistical packages (SPSS, SAS, R, and . Contact REDCap Support with any questions. Any changes to the structure of a production database, such as removal of forms or modifying events in a longitudinal project, can only be done by the CRI REDCap Administrator. Thus, similar to Twilio, this feature is a project-level feature that users may enable on individual projects (or users can have administrators enable it for them).DISABLING: The SendGrid Dynamic Templates feature can be disabled at the system level on the Modules/Services Configuration page in the Control Center. In order to test the functionality of your branching logic (and calc fields), you must enter new records and test data directly into your forms, or take the survey yourself. (Ticket #49866), Major bug fix: If a user has "De-identified" or "Remove all tagged Identifier fields" data export user privileges in a project, and then the user downloads a PDF of a data entry form with saved data, in which the form is a repeating instrument or repeating event, it would mistakenly not remove the appropriate data from the PDF as required according to their user privileges. The CRI is committed to supporting COVID-19 research and innovation. Here you can create a dynamic template, give it a name, and associate an email design with it. Please note the act agreeing to this disclaimer will be documented on the project Logging page.. New feature: Download all files on a report - When viewing a report (including public reports) that contains one or more File Upload fields or Signature fields, a Download Files (zip) button will appear on the page to allow users to easily download all the reports uploaded files into a single zip file for those fields for the records in the report. Mobile App Guide Calc fields will not automatically update the stored value when data from the equation is entered on another form. Thiscan help ensure that a Textbox field (whether a date, time, or number) has a larger or smaller value than another field, regardless of whether the field is on the same instrument or not. Minor security fix: A Cross-Site Scripting (XSS) vulnerability was discovered on certain pages, in which a malicious user could potentially exploit it by manipulating the query string of an HTTP request. The @LANGUAGE-CURRENT-FORM action tag can be used on fields of type 'Text Box' (no validation), and 'Drop-down List', or 'Radio Buttons' (these need to have choices whose codes correspond to the IDs of the defined languages - e.g., 'en'). Reminder: Please complete the following training before July 5th 2022 - - "REDCap: Best Practices for Maintaining HIPAA Compliance and Protecting Personal Health Information (PHI)" This training is now required for new users at the time of account creation, and for existing users before close of business July 5th 2022. In Development, all the applications function like they would in Production; however, changes in Production cannot be made in real time. REDCap is definitely capable of compliance with just about any standard - for example, HIPAA, Part-11, and FISMA standards (low, moderate, or high). Variable Names may only be lowercase letters, numbers, or underscores. Bypass List Management can't be combined with any other bypass option.Bypass Spam Management - Allows you to bypass the spam report list to ensure that the email is delivered to recipients. If SendGrid Template email services for Alerts & Notifications are enabled for a project on the Project Setup page, then these advanced settings will appear in the alert creation dialog after selecting SendGrid Template as the alert type. You may copy and paste the following boilerplate text into the data management section of your IRB application or grant submission. The training takes only 5-10 minutes to complete and covers practical ways to make sure any PHI entered into the tool is secure, access is limited, and inappropriate exporting is prevented. WHAT HAS CHANGED? As long as the variable names in the csv match your variable names in REDCap, variables in the import template do not need to be in the same order as in the REDCap data dictionary. When enabled in a project, users may specify custom text/HTML to display at top of the sent email and web page where the original email is viewed. To create a dynamic template in your SendGrid account, login to your SendGrid account and use the sidebar to navigate to Email APIDynamic Templates. Ascension standard for web-based data entry and survey tool Stream-lined process for rapidly building a database or online survey Intuitive interface for collecting data With data validation Audit trails for data manipulation and import/export Thanks to them for their work on this module. Users may specify instrument-level privileges regarding a user's data export capabilities on the User Rights page in a project. This deletes data in ALL forms for the record. REDCap is a secure, HIPAA-compliant, web-based application offering a streamlined process for rapidly developing databases in support of data capture for research projects. The only difference is the size of the input box on the screen. It appears very unlikely that this vulnerability could be used to extract information from a REDCap database. These things pertaining to design are performed in the Online Designer and thus require Project Design and Setup rights. Change/improvement: The datediff() function used in branching logic and calc fields no longer requires the date format parameter (ymd, mdy, dmy). See the documentation for Smart Variables containing the prefix mycap- and Action Tags containing the prefix @MC-.Stats: System-level MyCap statistics can be seen on the System Statistics page in the Control Center. Because *you* have direct and total control over your system, REDCap is fully personalized to meet your security policies and user needs. The databases use instruments such as surveys and . ChatGPT is Not HIPAA Compliant. HIPAA training, etc. Surveys are anonymous when using a Public Survey link, or using the Participant List WITHOUT using Participant Identifiers. Any field in a matrix can optionally have its own branching logic and can be set individually as a required field. Home. Major bug fix: When a project is using a public survey that has "Save & Return Later" enabled with "Allow respondents to return without needing a return code" enabled, then if a participant clicks the "Save & Return Later" button on the public survey and leaves the survey open on the "Your survey responses were saved!" Avoid Common Pitfalls As the dialog will note, users themselves cannot perform the migration, but a REDCap admin must do so for them. These are the specific users with REDCap accounts that can access the project. Be sure to answer "yes" to Question 5 (external IRB) on the Basic Study Information SmartForm. Going forward, any responses collected (partial or completed) will have their start time displayed at the top of the data entry form when viewing the response. n. A porter, usually in a railroad station. Major bug fix: When upgrading from a REDCap version lower than 8.4.0 to version 8.4.0 or higher, if any projects used Twilio telephony services for surveys and had an Automated Survey Invitation set to use the "Participant's Preference" for the delivery method, then new invitations scheduled by the ASI might not include a survey link (when needed) upon being scheduled. For a question with an unknown number of answers, such as how many medications someone is taking, you may want to display the fields only as they are needed. page while another participant partially or fully completes the survey, and then if the original participant clicks the "Continue Survey Now" button on the "Your survey responses were saved!" Only users with User Rights privileges in the project may access the page, and additionally they must opt-in and agree to a disclaimer before being able to view the page. In many ways, it is very similar to the Survey Distribution Tools page when using surveys.External Module Migration: If users have been using the MyCap external module, there is an upgrade path to import all the MyCap EM settings into the built-in MyCap feature. There are specific instructions to export the data into SPSS so that it will automatically read in all data with the field labels and option values. To obtain a REDCap account, you must complete the below online training course, which can be found in Workday. REDCap (Research Electronic Data Capture) is a web-based tool that is secure, HIPPA-compliant designed for data collection for research studies. Enterprise REDCap is available to all ASU researchers and their collaborators, including faculty/staff from other institutions and companies. New feature: SendGrid Dynamic Templates for Alerts & Notifications. REDCap has the required safeguards for research data security and privacy (compliant with HIPAA). If on a multi-page survey, then the embedded field must be on the same survey page as its host field. Enabling this feature on the Project Setup page will give users another alert type to choose from on the Alerts & Notifications page called SendGrid Template. *UC Davis campus CAS/Kerberos account required. Note: When installing or upgrading to v10.0.0, a new project Field Embedding Example Project will be automatically added as a project template to easily allow users and admins to see some examples of Field Embedding in action. Enter any number of test patients to the database while in development mode and ensure all fields work as intended. Practically speaking, there is no character limit for either text box or notes field type. REDCap is a financially sustainable, very easy-to-use, and powerful research survey and database management tool. New feature: Integration of the MyCap External Module. Complete the Illinois REDCap User Request Form. Introduction: MyCap is a participant-facing mobile application (on iOS and Android) used for data collection and the automated administration of active tasks (activities performed by participants using mobile device sensors under semi-controlled conditions). Whereas the record-level locking feature is available as an option on the Record Home Page and the projects left-hand menu after a record has been selected. This helps provide summary information regarding the users instrument-level rights.Improvement: When adding/editing a users or user roles privileges in the popup on the User Rights page, as a convenience, users may click the table headers for each Data Export Rights setting or Data Viewing Rights setting to set that setting for all instruments in the project (i.e., as a check all checkboxes).Note: When adding a new data collection instrument to a project, if the project is in development status, all users will automatically receive "Full Data Set" data export rights for that new instrument. Beginners Guide Please refer to SendGrid's documentation on how to set up Domain Authentication and how to add individual Verified Senders. The only difference between a dropdown field and a radio button field is how they appear on the screen. Part 2 will do the same, but focuses more on survey creation and distribution as well as safely exporting data and creating reports. You cannot selectively prevent a user from viewing certain fields within a form. The Biomedical Informatics program of the UC Davis Clinical and Translational Science Center is a central location for data management. You can associate up to 10 unique categories per email, and a category name cannot be longer than 255 characters.SendGrid Mail Settings - Full documentation for the SendGrid bypass settings can be found at https://docs.sendgrid.com/ui/sending-email/index-suppressions#bypass-suppressions.Bypass List Management - When enabled, your email will be delivered regardless of any other existing suppression management control in your account. Part 1 focuses on creating REDCap projects that use the system's functionality to adhere to data management best practices and HIPAA compliance. @LANGUAGE-SET - When used on a Drop-down or Radio Button field only, this action tag will allow the field's value to control the currently shown language (in the same way as switching the language via the buttons at the top of the page). Piping Feature The user must complete the survey before completing the process on the page. For example, if you do not want your biostats group to see names, addresses, SSNs, etc., then you would set these fields with identifier = Yes. In the Data Export Tool, the identifier variables appear in red and there are De-Identification Options you can select prior to exporting the data. Using matrix fields is especially desirable on surveys because survey respondents are much less likely to leave a survey uncompleted if the survey appears shorter, as opposed to looking very long, which can feel daunting so having compact sections of questions can actually improve a surveys response rate. This training is a demo and not hands on. REDCap has been adopted by over 1,300 institutions worldwide. Illinois REDCap is among the systems and services that meet requirements established by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) by offering a variety of security measures, such as customizable user rights, activity logging, data history, and single-click removal of identifiers at export. This feature is the result of integrating the DAG Switcher external module built by Luke Stevens. Do not use checkboxes for Yes/No questions, etc. **UC Davis Health AD/Citrix account required. On this website, Kaiser Permanente's Institute for Health Research REDCap provides information about policies , training, and other resources. How do I create a new project? This new option can be used as a simpler alternative to the Survey Queue, which can require more complex instrument-event level configurations for longitudinal projects.New feature: Dynamic min/max range limits for fields - Instead of using exact values as the minimum or maximum range of Textbox fields (e.g., "2021-12-07"), you may now also use "today" and "now" as the min or max so that the current date or time is always used. Users can now set ASIs to send multiple times on a recurring basis for any repeating survey in a project. Project Template Data Dictionaries Note: Currently, the MyCap EM is planned to be supported only until June 2023, so it is recommended that users using the EM attempt to fully migrate well before that time.Smart Variables and Action Tags: Several new Smart Variables and Action Tags can be used with MyCap, some of which are a required, integral part of how users invite participants and also how MyCap imports data into a project. The CRI has adopted all applicable BSD Security Policies. iVIP accounts (aka USC NET IDs for GUEST USERS ONLY ), EXPIRE EXACTLY ONE YEAR from the date it was issued To restrict a user from viewing sensitive fields, you must group all of the sensitive fields on one form and set the users data entry rights to none for that form. There are 18 pieces of information that are considered identifiers for the purposes of HIPAA compliance. Several features offered by REDCap focus on fostering and supporting multi-site and inter-institutional collaborations and partnerships. For example, if the ASI is set to recur daily, then the first days invitation will have a link pointing to instance #1 of the survey, the next days invitation will point to instance #2, then the next to #3, and so on. The REDCap: Best Practices for Maintaining HIPAA Compliance and Protecting Personal Health Information (PHI)training is required for new users at the time of account creation, and for existing users. Answer all questions on the Zipline SmartForms. 24-hour Sacramento campus operator: 916-734-2011 If anything is questionable, you may receive an email from the CRI REDCap Administrator with this information to confirmthat you want to make the change. If users wish to have them return the raw value, which will be in 'YYYY-MM-DD HH:MM:SS' format and would be more appropriate for conditional logic or calculated fields, simply append ':value' after the unique instrument name - e.g., [survey-date-started:instrument:value].New Smart Variables for Survey Duration: Users can obtain the total amount of time that has elapsed since the survey was started (in seconds, minutes, etc.) Peripherally, REDCap has fostered development of reciprocal IRB relationships in the community, thereby reducing duplication of effort and encouraging and supporting multi-center studies.
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